If employees should submit their timesheets before the end of the day on Friday, send a reminder near the end of working hours, while employees are still at their desks and are finishing up the week’s final tasks. The most effective reminder is sent when the person can act on it right then. Whether your timesheet reminder is formal or informal, you should put some thought into when it is sent. Thanks and best When Not to Send Reminders If you’re unsure why the hours weren’t approved, speak to your manager. Don’t forget to modify and resubmit these hours as soon as possible. Some of all of your submitted hours from were not approved. For resubmitted hours, you can send a reminder like this: If a timesheet is rejected, don’t forget to remind the employee that they need to edit and resubmit those hours. Thanks and best Reminders for Resubmitting Timesheets Please fill out and submit your hours as soon as possible, and if you have any problems or questions let your manager know. Short and sweet! Hopefully your team is already well aware of the time tracking policies and obligations, and won’t need more than this friendly reminder, but just in case you can follow up with: Please don’t forget to submit your timesheet before the end of business hours today! In most cases, you’ll be sending a timesheet reminder to employees who you know and work with, and a more casual message will be more appropriate. If you have any questions or problems submitting your timesheet, please contact your supervisor.īest Regards Informal Timesheet Reminders Please complete and submit your timesheet as soon as possible. Failure to submit your timesheet may result in not being paid or in loss of accrued leave. I am notifying you that your timesheet due on is overdue. In this case, you can follow up with something along the lines of: It should never come to this, but realistically there will be times when employees need a second reminder. If you have any questions please contact your supervisor. Failure to submit your timesheet on time may result in late payment. Please complete and submit your timesheet before the end of business hours. This is a reminder that your timesheet is due today. For everyone’s sake it may be good to remind them that no timesheet means no paycheck. What’s more, for non-salaried contractors or employees, their paycheck could depend on submitted hours. If you are a manager at a large corporation, or supervise remote contractors whom you don’t personally know, a straight-forward and formal timesheet reminder might be your best bet. If time tracking is part of an employee’s job responsibilities, it should be taken seriously, but an overly formal email might not mesh with your team’s culture. In a timesheet reminder, it can be difficult to strike a tone that’s firm but not cold. However, it can also depend on your company culture and time tracking policies, which likely stems from your decision to implement it in the first place. Of course, the frequency of these messages will depend on when employees at your company are required to submit their timesheets. Below are some timesheet reminder templates that might help. Even if your team is small, the best option are timesheet reminders that you can automate, whether that be a calendar alert, SMS, Slack message, or email. Even the most well-intentioned of employees might forget to submit their timesheet on time, and a friendly reminder can go a long way.
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